Hillcrest Tree Farm and the Hillcrest and Wahtoke Railroad is available for parties with group sizes up to about 300. Reservations can be made with or without the Train running and the prices vary with the number of people expected and the services provided.
For parties without a train running: Cost is $3.00 per person with a $300 minumum charge. Party placement is subject to availability and by reservation. The use of picnic tables and BBQ is included if available, along with play areas for children. All set up and clean up will be the day of the party, timing will be subject to availability and other events that day.
For parties with a train running: Cost depends on if farm is open to the public or not:
When not open to public:
For up to 60 people attending: $500 minimum for 2 hours of unlimited diesel train rides ($650 for steam) and at least 3 hours use of the farm and picnic areas. Picnic tables and BBQ included if available.
From 60 and up charge is the minimum plus $3.00 per person over 60 guests. Picnic tables may be available for up to 200 guests.
When open to the public:
(Oct, Dec, Mar)
There is a $50 charge to reserve the Party Corral area (near the tree house and Train Station) on weekends. Parties are 10-1 or 2-5. There are 6 picnic tables and a food table under the Gazebo included at party area. There is no charge for use of other areas, and all areas and tables are subject to availability. Only 2 tables per customer is allowed on public weekends. If customer would like party guests to have unlimited train rides for the 3 hours of the party, the charge is $8 per guest, and guests will have wrist bands to indicate unlimited rides for those hours.
BASE FIXED PRICE: This includes setting up the day before event, if desired and available, the day of the event, and pick up of rental items the day following the event. This price is for up to 250 people present at event. All additional people will be charged at $3 per person over the 250. Base price includes use of all restrooms at Hillcrest and 30 picnic tables (holds 6-8 each) if desired, and use of lower parking lot and parking lot lights. You are expected to haul in, set up, haul out everything and clean up farm to previous condition. You provide your own security and extra bathrooms if needed. Fee due upon event set up. Price: $1600.00 ($1900.00 if alcohol option chosen)
DEPOSIT: Due on date reservation, can be used to cover extra guests or damage, refundable until 4 weeks prior to event. Price: $200
TRAIN: To add a train to the event, pick the 2 hour time slot that train will run and if you want diesel or steam. Price: $500 for Diesel, $650 for Steam
LIGHTS/POWER: If the event goes beyond daylight hours, you may need lights and we will set that up for a fee, depending on what is required. Ask about what lighting is needed for what locations.There is power in certain areas available... some areas not as much so you may need extension cords.
Lighting entire top and bottom of farm using maypole lighting for grass area, path up to train area, train area...$600
Lighting bottom area only including to bathrooms and maypole for grass area...$500
Lighting top (train area) only ( no lights in upper parking )...$50
ACCESORIES: We have a fair amount of farmy things you can use, some for a fee, such as a wood and steel old farm wagon,($80) lighted "LOVE" hollywood sign ($40), wood fruit bin ice chests for large amount of drinks ($30), Red antique flat bed truck ($200) barrels, crates, etc.
If you prefer to serve alcohol at your wedding event, Hillcrest will allow beer and wine , but you must provide your own event insurance for the day of, which specifies alcohol coverage. This may run about $175, and you must provide Hillcrest with a certificate of additional insured before the event. Our insurance company can take care of this if you prefer. Also, if providing alcohol, you must secure a security service (unarmed is ok). This can run about $300 for a one day event. Note that the base price is an extra $300 if this option is chosen.